Lorem Ipsum

our conversion system changes the spacing between lines to what we prefer...

Ah, but is it smart enough to do that if somebody uses carriage returns to double-space their paragraphs?

I wonder if the two spaces between words was due to some bizarre setting in the authors' word processing / writing programs? Although it would be strange if the authors modified their tools on purpose to do that!

David: Alas, no. Fortunately, not too many people do that, and I'm hoping that my entry on word-processor paragraphing from a couple months ago will further reduce the number of people who do that. (Thanks for the opportunity to re-link to that entry, which I'm doing for the benefit of random passers-by who happen across this page.)

S.: In one of the three instances, the author argued with me about it; they were doing it on purpose because they thought that was standard MS format. They backed down when I gave them more information and pointed them to relevant websites. In the other two instances, I'm not sure what was going on; it's possible that those were accidental word-processor settings of some sort, but I can't think of a reason why a word processor would supply such an option.

In one of the three instances, the author argued with me about it...

Wow, what a clever and useful thing for the author to do!

(And yet, somehow I suspect that the authors most likely to do stupid things like that are also the ones most likely to believe that editors are vindictive bastards who mark authors down on blacklists for just that sort of behavior.)

Why not have your conversion system change all instances of multiple spaces into single ones? Or first change 5 or more spaces into TABs, and then change remaining multiple spaces into single ones? (I thought I had read somewhere that you didn't need two spaces at the end of sentences -- this is an artifact from typewriting -- and I don't know why else you would need multiple spaces.)

I suppose you should warn authors of this, in case they use creative multiple spacing intentionally, and then they can let you know and you can disable the conversion for that particular submission.

Interesting idea. But by the time the story shows up on my screen, it's in a monospace font; I find monospaced text easier to read when there are two spaces at the end of a sentence. In typeset material (and on the web, where multiple spaces are collapsed into one), you're right that having only one space at the end of a sentence is standard, but that's mainly for proportional-width fonts. The direction of that dichotomy is kinda counterintuitive--I would expect that two spaces would be more necessary when the spaces are thinner, as in a proportional font--but it's traditional, and it matches my expectations. So I prefer to see two spaces at the end of a sentence (though I'm not sure what my co-editors prefer). (I suppose the system could automatically put two spaces at the end of every sentence, too....)

And, yeah, people do sometimes use creative spacing intentionally.

But also, the two-spaces-between-words thing has happened only three times that I know of in the past 16000+ submissions, so I think it's not worth building extra processing into our system for. And anyway, if an author is putting two spaces between words, I'd like to let them know not to do that; it'll probably improve their chances of getting published anywhere, not just with us.

Still, the general idea of handling automated formatting tasks on our end rather than making authors do it and getting annoyed when they don't is a good one, and is an approach we've been leaning toward more and more lately.

Jed, just FYI, this peculiarity of double spacing after sentences really did used to be correct ms. format in the days of typewriters and monospaced Courier. I still have manuscript format books that show it that way, and that's how those of us who learned to type pre-word processors learned to format. For a good old-fashioned touch typist, it's almost automatic (though it's also a setting in both Word and WordPerfect). But get with it, people. Times change. Electronic formatting is SO much easier!

Funny! That's bizarre. I guess that author had never written an academic essay on a computer either, otherwise they would know what double-spacing means.
Spaces after full stops are never used anymore either, I'd think, but if you wanted them you could always change all multiple spaces to single spaces and then change all instances of ". " to ". "

Hello, I'm one of those "passers by" who stumbled upon this info. It's very good and has answered some questions for me but I still have the original problem to figure out.

Can you tell me how many 'points' double spacing is? I'm am trying to figure out how much different it is from Exactly 25.4?

Thanks.

I thought "double-spacing" was a paragraph formatting attribute – the spacing between lines, but anyway...

So about the two spaces after a period thing, yeah, if you learned to type on a typewriter, it's pretty much automatic. The thing is, I think it's *a lot* easier to read with two spaces, but then I also like to space out my paragraphs, headings, etc. in favor of legibility – particularly when so much reading takes place on a computer screen.

And hey, since a computer screen is displaying the contents of a file, stored on some massive hard drive, where there's space-a-plenty, (espcially for text) why not go the extra mile with two spaces?

I'll take two spaces to the grave! I figure if someone needs to change it, they can deal with it.

Belated responses:

Lee: "this peculiarity of double spacing after sentences really did used to be correct ms. format in the days of typewriters and monospaced Courier"--yeah, I know--that's how I learned to put two spaces after a period. I'm not sure whether you were responding to my comment about liking two spaces after a sentence, or whether you were responding to the main entry; if the latter, you may've misunderstood the mistake people were making. What I was talking about in the main entry is that some submitters had put two spaces after every word, not just at the ends of sentences.

Peter: In my experience, people who grew up with typewriters, and people who use monospace fonts on computers, still fairly commonly put two spaces after the end of a sentence. (At least, I assume that's what you're referring to when you say "Spaces after full stops are never used anymore either"?)

Anonymous: When you set your word processor to double-space a paragraph, it bases the spacing on whatever point size your font is set to. Different word processors do this differently, but for example, if you're using 12-point Courier, and you set the spacing to Double, then the space from the baseline of one row of text to the baseline of the next might be 24 points. (Or might be a little different--maybe 23.5, or 24.5, or 26, or some other similar number, depending on the word processor's algorithm.) MS Word, iIrc, has an "Exactly" setting that lets you specify an exact number of points rather than basing the spacing on the font size. But you should really check your word processor's manual or help system for information about this kind of thing.

Bob: Yes, in many word processors, "double spacing" is a paragraph formatting attribute. Your phrasing makes me think that you think you're disagreeing with someone by saying that, but I'm not sure who--I don't think anyone on this page has said anything that contradicts what you wrote....

As for two spaces between sentences, yeah, different people have different tastes about that, and yeah, it's certainly never an issue of taking up too much space on a computer. (Or anywhere else; adding an extra space to, say, 20 sentences on a manuscript-format page means 3-4 extra "words" per page, which means adding one page to every 100 or so MS pages. That's obviously not going to cause serious problems for anyone.) But I've never seen anyone argue that the extra spaces take up too much disk space. It's essentially an aesthetic issue; some people like 'em, some don't, but in my experience most people who think they have an opinion on 'em actually find both approaches perfectly easy to read without realizing it. For example, in my experience, you can show most people a monospaced email with two spaces between sentences, and a typeset book with one space between sentences, and most people won't even notice the difference, much less have a problem with it.

THANK YOU FOR POSTING THIS!!I had submitted and resubmitted my assignment several times and I didn't want to look stupid by asking what double-spacing was and she kept telling me I had spacing errors so I Googled it and got this.Now I can finally get it right lolz.